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Seminarhof Drawehn

Booking operations for a seminar house

A 23-room house that rents itself out whole, to groups, by the week.

A seminar house in the Wendland. Yoga retreats, choir weekends and therapy trainings book the whole place for a few days and bring their own programme. The platform replaces a shared Excel workbook and a lot of email: an enquiry arrives from the public site, an admin approves it into a booking, a nightly sweep chases the contract and the deposit, and the kitchen cooks from the participant list.

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The Seminarhof Drawehn sign-in: a purple gradient panel with the house mark and its line drawing, and a Welcome back form on the right
The front door, in the house’s own colours, with the German and English switch a guest expects to find.
The Seminarhof sign-in on a phone, the branded header above the form
On a phone, where most enquiries actually arrive.

Hecha para personas con nombre, no para cargos.

Antes de construir nada, se anotó por su nombre a las personas que la usarían. Cada una tiene una cuenta real, y cada pantalla se recorre como cada una de ellas antes de publicarse.

  • Sarah

    Administrator

    Runs the enquiries and the calendar.

  • Christina

    Owner

    Runs the money and still issues the real invoices through DATEV.

  • The organiser

    Client

    Fills in the binding booking form from a link, never a login.

  • A stranger

    Public enquirer

    Asks whether the house is free, with no account and several candidate dates.

Un hito a la vez.

La app se construyó por pasos, cada uno acordado antes de empezar a trabajar en él.

  1. 1

    The public enquiry

    The only availability question the public side answers is whether the house is free that week. Nobody books room 12 for a night.

  2. 2

    Enquiry triage

    An admin approves, waitlists or declines. Approval is what creates the booking and the client.

  3. 3

    The binding booking form

    The organiser fills in the form that legally commits them, reached by a link rather than a login.

  4. 4

    The nightly lifecycle sweep

    One idempotent daily pass that chases the contract and the deposit and ends finished bookings.

  5. 5

    The participant list

    Every person in the group as a row, with the diet and allergy detail the kitchen cooks from.

  6. 6

    The deposit and the invoice

    Recording that the deposit landed is what confirms a booking. The rest mirrors DATEV rather than replacing it.

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